ADE Grants Guide

Guidelines, Process, and Requirements

Each year grant funds are available through the Academy of Distinguished Educators to provide seed funding for research on undergraduate medical education. These award guidelines have been developed for the sake of transparency, to clarify roles and responsibilities, and to balance the School of Medicine’s mission of providing excellent medical education and resources to conduct research on undergraduate medical education with the fact that funds and human resources are limited and must be husbanded accordingly.


The Principal Investigator on award applications must be a University of Virginia School of Medicine faculty member—Assistant, Associate, or full Professor on one of the following tracks: Academic Investigator, Clinician Investigator, Clinician Education, Clinical Faculty, Research Faculty, or Instructional Faculty.


There are two kinds of awards:

  1. Educational Research: 1-year or 2-year proposals (up to $25,000/year): These are generally research studies using comparison and experimental groups in sufficient numbers to provide adequate power for statistical analysis. Where possible, it is desirable to have randomized assignment of students to groups. This can include but not be limited to studies testing two types of didactic method such as in-person lecturing versus use of podcasts; controlled evaluations of the efficacy of certain educational interventions, such as the inclusion of computer simulation versus clinical vignettes. However, both quantitative and qualitative research projects are appropriate.
  2. Educational Innovations: 1-year proposals (up to $15,000): These are evaluation studies of educational enhancements without comparison groups. Outcome data are required in order to describe the effects of the innovation. Included in this category are descriptive observational, interview, and survey studies to determine the impact of educational interventions designed to improve student skill, knowledge, attitude or well-being.

Principal Investigators must specify which type of grant they are applying for: Educational Research or Educational Innovations.


Project Awards

Awardees’ business managers must establish a project in Oracle and contact Kristie Sojka, in the Dean’s Office, within a month of the award notification. Failure to do so may result in cancellation of the ADE grant.

Poster Requirement

Awardees will be required to present a poster on their project in the year following the end of their grant award period as part of the ADE Medical Education Research Poster Session, generally held in February or March.

Reporting Requirements

  1. Final report: At the completion of the project, a final report is due no later than October 1 following the end of the grant award period. The report should include a summary of research findings, citations for any publications and presentations outside UVa resulting from this effort, and plans for external grant proposals and future investigation related to the project.
  2. Progress report: For two-year grants, a progress report, due May 15 of the first funding year, is also required. This will allow the Co-Chairs an opportunity to review research progress on the award prior to releasing Year 2 funding. The Co-Chairs will notify Kristie Sojka to proceed with Year 2 funding.


Research funds are to be used within the grant award period. In extraordinary circumstances, a one-year extension (with no additional funds) may be granted. The PI must contact the Co-Chairs and request the extension with a justification BEFORE the funding period ends. The Co-Chairs will notify the PI, Kristie Sojka, and the awardee’s business manager of their decision. NO extension requests will be considered AFTER the grant award period has ended.


ADE grant funds must be spent in accordance with the approved budgets and are not transferable to other departments or investigators.