P&T Forms

Promotion and Tenure-related Forms

Request for Off-the-clock Status

Off-the-clock requests must be submitted in writing by the requesting faculty member, with support from their department chair.  Complete the Off-the-clock Request memo and submit it via email to Cathy Broaddus

Request for Change in Appointment Track

Complete both the Request to Change Appointment Track memo and the appropriate approval letter, submit them via email to Cathy Broaddus

Approval letters for change

Department P&T Recommendation Form

The Department P&T Recommendation Form is completed by a Department’s P&T Committee and submitted by the Department Chair to the Dean’s Office as part of the regular, annual P&T process

Job Description Summary

The first item of the Candidate Information section, the Job Description Summary should be completed by the faculty member in conversation with their department chair or division chief, to ensure that the effort allocation accurately represents their current responsibilities.

Candidate Waiver

Due to a change in the Virginia Freedom of Information Act (section 2.2-3705.4(2)), promotion materials are now exempt from FOIA disclosure.  Signing the Candidate Waiver is no longer requested of promotion and tenure candidates.

 Annual Faculty Performance Review

The annual review is a formative process that not only assesses faculty performance in the three mission areas (clinical, education, research), but also aids in setting goals for the future. From the perspective of department chairs, the annual review is an opportunity to provide guidance, to recognize achievement, and to understand obstacles and challenges.

The SOM Faculty Performance Eval Form is completed by the department chair and the faculty member during an annual performance review meeting.  The department chair, in collaboration with division leadership as appropriate, must provide each faculty member (regardless of rank and tenure status) with a formal annual performance review.  The discussion and outcomes of the annual review should be documented, signed by the department chair and faculty member, and a copy should be forwarded to SoM Human Resources.

The UVa Provost policy on faculty annual performance review is found here.

Faculty Advancement Confirmation Form

The Faculty Advancement Confirmation form is generated from the P&T Data Entry System when the department P&T contact first enters the candidate information into the system, early in the P&T process.