P&T Resources

Group of faculty learning about P&T resources This page provides information and resources for all participants in SOM’s promotion and tenure process.

The P&T timeline, checklists for departments and candidates, P&T video modules (coming soon), “Polishing your Portfolio” Zoom registration links and other helpful information are all located here.

We are always striving to improve our services and support your success. If you have any suggestions for additional resources, please contact Ellen Beverly, director of Office of Faculty Affairs.

P&T Policy and Timeline Summary P&T Timeline: Candidates

The candidate checklist below is for the 2021-2022 regular P&T cycle.

Candidates

MONTH	TASK	DELIVERABLE DUE DATE
February	Connect with department chair/division chief to discuss candidacy. Begin to prepare CV, personal statement and list of referees. Begin to gather most recent information needed for portfolio.
March-April	Submit draft CV, personal statement and list of referees to [department fills in].
April	Ensure all the information needed for portfolio is available and current.
April-May	Receive feedback on CV, personal statement and list of referees.
May	Meet with P&T mentor to start to prepare portfolio and ask questions. Provide FINAL CV, personal statement and list of referees to [department fills in]. Candidates at the end of eligibility who will not be supported for advancement work with chair/division chief on options.
June-July	Continue to work on portfolio and update CV as needed for significant accomplishments (e.g., new publication, new grant funding, significant honorific award, election/appointment to leadership position).
August-September	Submit portfolio to department P&T committee. All sections should be submitted as pdf files, with each section being one pdf. - CV - Personal statement - Referee list - Job description - Reprints of three publications - Areas of Excellence (include supporting documentation as appropriate for your track and proposed rank)
September	Receive feedback on portfolio. Submit final portfolio to department, along with updated CV, if applicable. Discuss non-recommendation decision with chair/division chief and decide on appeal, if applicable.
October - April	Continue to work on portfolio and updates CV as needed for significant accomplishments (e.g., new publication, new grant funding, significant honorific award, election/appointment to leadership position). Updates will be accepted through April.
November	Submit non-recommendation appeal to senior associate dean, Office of Faculty Affairs, if applicable.	11/1/21
February	Receive notice of negative recommendation, if applicable.	2/1/22
June	Receive notification and congratulations from the provost of advancement pending BOV approval. (BOV approved advancements are effective 07/01/22.)

Printable Candidate Checklist (docx)

P&T Timeline: Departments

The department checklist below is for the 2021-2022 regular P&T cycle.

Departments

MONTH	TASK	DELIVERABLE DUE DATE
February	Evaluates academic review status report.
March	Assigns P&T mentor for each candidate. Recommended
March-April	Department reviews CV and personal statement for each candidate and prepares feedback. Department chair reviews list of referees.
April	Finalizes who is going up in the 21-22 P&T Class.
April-May	Provides candidates with feedback on CV, personal statement and list of referees. Conducts annual faculty reviews.
May	Department chair/division chief meets to discuss options with candidates at the end of eligibility who will not be recommended. Submits final list of candidates to Office of Faculty Affairs.	5/17/21
June	Submits candidates' CV, personal statement and list of referees to Office of Faculty Affairs.	6/4/21
June-July	Follows up with department chair and/or candidates when additional external independent referee names are needed. Sends new referee names to Office of Faculty Affairs as requested.
July	Sends list of department P&T committee members to Office of Faculty Affairs for systems access.	7/9/21
September	Reviews candidate portfolios, votes and completes recommendations on improving portfolio. Provides portfolio improvement recommendations to candidates. Submits final candidate recommendations to the chair for review and final recommendation. Chair writes nomination letters and declares that the candidates ascribe to ASPIRE Values. Notifies candidates of non-recommendations and provides appeal process.
October	Submits final candidate portfolio, updated CV if applicable, Department P&T Recommendation Form, and chair recommendation to Office of Faculty; notifies candidate of completed submission. Provides missing information or clarification to SOM P&T committee when requested.	10/1/21
November-February	Submits any updated documents to Office of Faculty Affairs.
December	Department chair receives notification of negative recommendation by December 10, 2021 and reaches out to Office of Faculty Affairs for clarification.
January	Department chair submits the appeal to the senior associate dean.	1/7/22
February	Department chair receives copy of non-recommendation letters sent to each candidate not recommended to the provost.
March-May	Department responds to any queries from dean, senior associate dean, coordinator of academic achievement and/or Provost P&T Committee during portfolio review. Chairs are invited as needed.
June	Receives list of positive provost recommendations. (BOV approved advancements are effective 07/01/22.)

Printable Department Checklist (docx)

For Faculty For Departments

P&T Resources

Candidates

Printable Candidate Checklist (docx)

Departments

Printable Department Checklist (docx)

P&T Video Modules

Polishing the Portfolio Zoom Sessions

Forms and Additional Information