Dossier Components
The promotion and tenure dossier is your
application to be promoted and/or granted tenure.
To assist you in developing your dossier:
- speak with your mentor, department chair and/or division chief about content and reach out to P&T experts with questions;
- view P&T educational video modules under “For Faculty”
- attend a “Polishing Your Portfolio” session in May.
- use the P&T Dossier Checklists to review materials before submission
Dossier Components
Your CV, personal statement, and list of referees are due to your department in May. Please check with your department for their specific deadline.
CV for P&T
- View the current CV file format here.
- CVs submitted in other formats will not be accepted.
- Do not report impact factors for journals in which you publish or your H-index. These parameters should not be in your promotion materials.
- The date of the most recent revision and page numbers should be included as a header or footer.
- Publications and other extensive lists should be numbered.
- Be sure to view the video presentation Format and Content of Your CV Video (view presentation slides). Learn what content is recommended for your CV and how to format it as you prepare for promotion and tenure.
Personal Statement
View personal statement guidelines and examples from previous P&T candidates. There are new requirements for the personal statements that are detailed on the personal statement page.
Referee List
View the referee letter requirements. There are new requirements for referee lists that are detailed on the referee page. These requirements are different based on your P&T action and track; please review them carefully.
1. Research Portfolio
The research portfolio consists of a research narrative (5 pages max) followed by scholarship and contributions & service to research.
2. Teaching Portfolio
- All faculty in the School of Medicine are encouraged to compile a teaching portfolio to document activities and accomplishments related to education in the health sciences.
- For documentation of excellence in teaching, you must include teaching evaluations in your portfolio.
- The teaching portfolio has three parts: a short introductory section (one page or less) summarizing your teaching activities; a main body with detailed information about your contributions as an educator; an appendix with teaching evaluations and other documentation of teaching excellence.
3. Clinical Portfolio
The clinical portfolio consists of a clinical narrative (2 pages max) followed by five additional sections.
To obtain Press Ganey patient satisfaction scores for your promotion and tenure portfolio, please contact your department P&T coordinator. They can provide you with your Press Ganey report or submit a request to the Patient Experience Office for the scores. The Patient Experience Office would like departments to request Press Ganey reports for all of their P&T candidates at one time. They will provide Press Ganey data tailored for P&T.
To obtain your own Press Ganey data for informational purposes, please contact the Patient Experience Office directly: PatientExperience@uvahealth.org
Documentation of service
Integrated into applicable portfolios.
Documentation of scholarship
Please review detailed information below based on your faculty track and promotion action. There are three categories:
- AI, CI, CE, and RF-I Tracks: applies to all P&T actions
- RF-S and IF Tracks: applies to promotions to associate professor only; CF Track: applies to all promotions
- RF-S and IF Tracks: applies to promotions to full professor only
1. AI, CI, CE, and RF-I Tracks (applies to all P&T actions)
For tracks that require peer-reviewed published scholarship (AI, CI, CE, and RF-I), you are required to submit three publications as PDFs and include a brief explanation of their significance and why you selected them. The publications should have arisen from your studies performed since your last P&T review or, if this is your first promotion, the beginning of your faculty position. Examples of scholarship include, but are not limited to: publication, preferably as first or corresponding author, of original substantive work in high quality peer-reviewed journals. For team science, publications as middle author with significant contribution in collaborative projects are also recognized. Award of patents, clinical observations, case series or reviews in peer-reviewed journals; textbooks or chapters; and teaching materials. Local and regional impact on a clinical field or an area of education, evidenced by dissemination of innovative and/or original work in the mission area. If a selected publication is a book, please provide two copies, if an electronic version is not available. They will be returned.
2. RF-S and IF Tracks (promotions to associate professor only); CF Track (all promotions)
For tracks that require scholarship but not necessarily published work (RF-S & IF to associate; CF to associate and professor) unless stated in your position statement, you are required to submit up to three scholarly products as PDFs. Briefly explain their significance and why you selected them. The scholarly products should have arisen from work performed since your last P&T review or, if this is your first promotion, the beginning of your faculty position. Examples of scholarship include, but are not limited to: presentations of original and innovative work at regional and national meetings, creation and presentation of workshops to advance the skills of colleagues. Participation in working groups producing reports, position papers, guidelines, and/or recommendations for future research. Publication of original work, case series, educational materials, reviews, specialty books, textbooks (as author or editor), patents, etc. Participation by invitation to professional conferences, symposia, meetings and/or special lectures is also considered. If a selected publication is a book, please provide two copies, if an electronic version is not available. They will be returned.
3. RF-S and IF Tracks (promotions to full professor only)
Because this action requires peer-reviewed published scholarship, you are required to submit three publications as PDFs and include a brief explanation of their significance and why you selected them. The publications should have arisen from your studies performed since your last P&T review or, if this is your first promotion, the beginning of your faculty position. Examples of scholarship include, but are not limited to: publication, preferably as first or corresponding author, of original substantive work in high quality peer-reviewed journals. For team science, publications as middle author with significant contribution in collaborative projects are also recognized. Award of patents, clinical observations, case series or reviews in peer-reviewed journals; textbooks or chapters; and teaching materials. Local and regional impact on a clinical field or an area of education, evidenced by dissemination of innovative and/or original work in the mission area. If a selected publication is a book, please provide two copies, if an electronic version is not available. They will be returned.