P&T Timeline

Promotion and Tenure timeline

The dates below are for the 2019-2020 regular P&T cycle, but in general the dates will not change dramatically from year-to-year.

  • March 21, 2019
  • Late March, 2019
    • Dean’s Office emails End of Eligibility List to chairs: tenure-eligible faculty whose probationary period for promotion to associate professor or for the award of tenure ends June 30, 2020.
  • Mid April, 2019
    • Dean’s Office emails Advancement Eligible List to chairs: tenure-eligible faculty whose probationary period ends after July 1, 2020, tenured faculty, and tenure-ineligible faculty.  Academic non-tenure-track faculty who hold professorial rank at the level of assistant professor or above are eligible for promotion upon completing the sixth year of their appointment.
  • April – May, 2019
  • May, 2019
  • May 2, 2019
  • May 14, 2019
  • Early June, 2019
    • Departments should send referee “pre-contact” email
  • No later than June 10, 2019
    • Departments should add candidates to the 19-20 cycle in the Advancement App
      • AApp navigation guide
    • Departments should upload CVs and personal statements, and enter referee information
      • Required information for referees:
        • Status (internal, external, or independent)
        • Suggested by (chair or candidate)
        • UVa email ID (for internal referees only)
        • Rank
        • First name
        • Last name
        • Institution
        • Phone number
        • Email address
  • June – August, 2019
  • August, 2019
    • Departments should set an internal deadline for the submission of candidate portfolios
  • August 30, 2019
    • Collated referee letter packets will be made available in the Advancement App
  • September, 2019
    • Departmental P&T committees meet to review portfolios, vote, and prepare the Department P&T Recommendation Form for each candidate
    • Department chairs write letters of nomination for candidates whom they are recommending to the School P&T Committee
    • Dean’s Office requests letters of support from candidates’ joint appointments.
  • October 1, 2019
    • Final portfolios are uploaded by departments to the Advancement App
  • October – December, 2019
    • School of Medicine P&T Committee meets to review portfolios and makes recommendations to the dean
  • December 13, 2019
    • Chairs of candidates not recommended for advancement will be advised by this date
  • January 7, 2020
    • Candidates not recommended for advancement who wish to appeal the School’s decision must submit their appeal by this date.  Appeals may only be based on materials not previously included in the portfolio.  Appeal packets should be submitted via email to uvasompt@virginia.edu
  • February 1, 2020
    • The Dean’s Office will notify department chairs of the outcomes of the appeals review
  • February, 2020
    • The Dean’s Office submits the final School recommendations for promotion and tenure to the Provost’s Office for final review.
  • March – June, 2020
    • The Provost’s P&T Committee meets to review candidates and makes recommendations to the Board of Visitors.  The BoV will meet in June, 2020 to review recommended actions.
  • July 1, 2020
    • Advancements for successful candidates in the 2019-2020 P&T cycle will be effective on this date.