P&T Timeline

Promotion and Tenure timeline

The dates below are for the 2019-2020 regular P&T cycle, but in general the dates will not change dramatically from year-to-year.

  • March 21, 2019
  • Late March, 2019
    • Dean’s Office emails End of Eligibility List to chairs: tenure-eligible faculty whose probationary period for promotion to associate professor or for the award of tenure ends June 30, 2020.
  • Mid April, 2019
    • Dean’s Office emails Advancement Eligible List to chairs: tenure-eligible faculty whose probationary period ends after July 1, 2020, tenured faculty, and tenure-ineligible faculty.  Academic non-tenure-track faculty who hold professorial rank at the level of assistant professor or above are eligible for promotion upon completing the sixth year of their appointment.
  • April – May, 2019
  • May, 2019
  • May 2, 2019
  • May 14, 2019
  • Early June, 2019
    • Departments should send referee “pre-contact” email
  • No later than June 10, 2019
    • Departments should add candidates to the 19-20 cycle in the Advancement App
      • AApp navigation guide
    • Departments should upload CVs and personal statements, and enter referee information
      • Required information for referees:
        • Status (internal, external, or independent)
        • Suggested by (chair or candidate)
        • UVa email ID (for internal referees only)
        • Rank
        • First name
        • Last name
        • Institution
        • Phone number
        • Email address
  • June – August, 2019
  • August, 2019
    • Departments should set an internal deadline for the submission of candidate portfolios
  • August 30, 2019
    • Collated referee letter packets will be made available in the Advancement App
  • September, 2019
    • Departmental P&T committees meet to review portfolios, vote, and prepare the Department P&T Recommendation Form for each candidate
    • Department chairs write letters of nomination for candidates whom they are recommending to the School P&T Committee
    • Dean’s Office requests letters of support from candidates’ joint appointments.
  • October 1, 2019
    • Final portfolios are uploaded by departments to the Advancement App